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Frequently Asked Questions About Vantage’s Groups Program

Here are the most frequently asked questions about our Family & Friends Get Togethers and about becoming a Vantage Group Leader. Just click on your questions below for the answer!

1. How do I participate in the Family & Friends Get Togethers?

It’s fun and easy to host a Family & Friends Get Together. Make the event lively and informative! And be well prepared: think ahead about what will get people excited. Inspire them with a themed event. Host a morning coffee klatch, wine and cheese tasting, or summer garden social. Feed them and they will come! Before your party, select a date and meeting spot that works for you, then send Invitation Emails to your lucky family and friends. Contact a Vantage Group Representative in advance at 1 800 994-6321 so you’re fully prepared.

2. How do I become a Group Leader?

Just get a group of 10 or more together from your Rotary Club, social group, philanthropic organization, church (or wherever!) and call us at 1 800 994-6321. Gather 10 full-paying passengers for your trip, and you travel FREE as the 11th traveler! Our online Group Portal makes it a breeze to keep your trip details and traveler information organized. All you need is genuine enthusiasm and a desire to organize group members for an enjoyable vacation.

3. Will you help me organize the trip?

Of course! In fact, we'll do most of the "heavy lifting" for you! We'll help you select a Vantage Memorable Journey and send you promotional materials to help you spread the word. Then, once the journey is planned, we'll handle the reservations and payments directly with each traveler.

4. Do I need to travel with my group?

No. You can make the arrangements for your group. Rest assured that your group will be well cared for by our Program Managers that accompany each tour.

5. How do the reservations work?

You will receive a special group code. When your travelers book their journey, they can call our toll-free number, 1 800 994-6321 and provide their code. This ensures that you receive credit for each traveler, without having to handle payments from them.

6. As Group Leader, will I have a lot of work to do?

Not at all! Vantage will handle all the details, from reservations to airline tickets to transfers. We'll even keep in touch with your group members through a series of pre-departure mailings to fill them in on all details of their journey and make sure they are well prepared.

7. What is a "full-paying passenger"?

Any passenger paying the Vantage double occupancy or single occupancy rate is a full-paying passenger.

Note that passengers who cancel or do not complete their trip do not count towards free trips or other group travel.

8. Will there be people other than my own group on the tour?

It depends on how many people you sign up. But the likelihood is that other travelers will accompany you.

9. When will I receive my reward?

If you decide to travel with your group, your free trip will appear as a credit to your account approximately 30 days prior to departure. If you opt for a group discount or a cash commission, a check will be mailed to you 6-8 weeks after your group returns from their journey. One check will be mailed to the Group Leader; the discount amount will not be deducted from each traveler's invoice.

10. If I earn a free trip, are there any charges?

Just a few nominal fees, such as our optional Travel Protection Program, pre- or post-trip extensions, optional tours, and the like. Certain taxes and fees may also be applicable. If you choose to travel in a single room on your free trip, you will be charged the Single Supplement, or the difference between the double-occupancy and single-occupancy rates.

11. Can I earn more than one FREE trip if I gather more than the minimum number of required travelers?

Yes! You'll continue to earn rewards based on the number of travelers you organize for the journey. For every 10 full-paying travelers you gather for your journey, the 11th person will earn a FREE trip. Book more than 11 but not quite enough to earn a second free trip, and we’ll pay you a percentage for your "in between" guests (approximately 5% of the base trip cost). Gather 21 full-paying travelers, and the 22nd person will earn a FREE trip, with the 5% payment applicable for the 23rd traveler on up to the 32nd, and so on. There’s no limit to the rewards you can earn! Please remember that space is sometimes limited by the type of trip you select.

12. What is the best way to promote my trip?

The quickest way to get your group members excited about your trip is to take advantage of Vantage’s online Group Portal. This easy-to-use tool helps you recruit travelers with ease and keeps all the details about your group members at your fingertips. First, create your very own web page for your group, complete with trip details (and your group’s logo, if you’d like). Then add the names of committed and potential travelers to your online Guest List. From the Group Portal, you can view your group members’ “Where to Next” Lists to find out where they want to go next, grow your Guest List, create a trip brochure that you can save to your desktop and email to Family & Friends, and more! Potential travelers can even visit your web page to view trip videos and brochures.

You can also refer potential travelers to the trip on this website; simply email them the website address that appears in the browser field at the top of the page. Alternately, you can write a letter to your group members and send each a Vantage brochure (supplied by us) with details about your trip. If you have a larger group of prospective travelers, we may be able to offer special promotional mailings on your behalf. Speak to a Vantage Group Sales Representative at 1 800 994 6321 to explore your options.

13. Will my group fly together?

We will make every effort to schedule your group on the same flights from your home city. However, air routings are ultimately at the discretion of the airlines. While Vantage defines 8 or more affiliated travelers as a group, the airlines define a group as 8 or more people flying to and from the same airport who depart and return on the same date. If some members of your group take a pre- or post-trip extension, the airlines may or may not accommodate the group with the same flights. Cancellations or changes to your group size may also affect your group's ability to fly together.